The Prince Henry at Little Bay Community Association (PHCA) Association Committee (AC) comprises up to nine volunteer members who are elected at the PHCA Annual General Meeting (AGM). The AC comprises a combination of nominated representatives from our various strata schemes, neighbourhood associations, and individual lot owners. The AC determines who will be the office-bearers: Chairperson, Secretary and Treasurer.
Each strata scheme and neighbourhood association may nominate a person to become a member of the AC from its executive committee, or alternatively an owner within that scheme or association. Individual owners may self nominate to become a member of the EC.
The AC meets regularly to discuss and make decisions on those issues affecting the Prince Henry community that are within its area of responsibilities. These responsibilities are summarised in Newsletter No. 1 and are also covered in the Frequently asked questions section of this website.
To ensure compliance with the Community Land Management Act 1989, managing agent, the PHCA Managing Agent, assists with administration and attends most EC meetings.
The Chair’s role is to preside over meetings of the PHCA and the AC. By-Law 9.9: Powers and Duties of Chairperson, contained in the Prince Henry at Little Bay Community Management Statement, provides a full description of the Chairperson’s duties.
The Secretary’s role is to perform administrative or secretarial functions on behalf of the PHCA and the PHCA AC. By-Law 9.7: Powers and Duties of Secretary, contained in the Prince Henry at Little Bay Community Management Statement, provides a full description of the Secretary’s duties. However, where a managing agent has been appointed, the managing agent will perform the Secretary’s functions.
The Treasurer’s role is to monitor PHCA expenditure and direct the budget process. By-Law 9.8: Powers and Duties of Treasurer, contained in the Prince Henry at Little Bay Community Management Statement, provides a full description of the Treasurer’s duties. However, where a managing agent has been appointed, the managing agent will perform many of the Treasurer’s functions.
So that each AC member’s valuable time is used effectively, all AC members are asked to follow certain ground rules and a code of conduct.
It’s important that anyone considering becoming a member of the Association Committee attends at least 85 per cent of all meetings, is prepared to participate in a fair share of the project work required, and understands the need for a formal code of conduct.
The Prince Henry Community Association Ground Rules and Code of Conduct has been created to provide an equitable framework for the AC to work within.
Please take the time to read the Ground Rules and Code of Conduct before considering nominating for a position on the AC.
AC meetings are held on the second Tuesday of every second month.
All lot owners or their nominees are entitled to attend Association Committee meetings but can address the meeting only if invited to do so by the AC.
On occasion, individuals have been disappointed when attending AC meetings because they were not permitted to air their concerns. Some of these concerns were issues that should be resolved at strata scheme or neighbourhood association level, or in the case of individual lot owners, direct with another party (Council, builder, developer, etc). Go to Frequently asked questions for details on how to get your issue onto an AC meeting agenda.